The Boxer Club of Canada Inc. Minutes of the General Meeting held on Monday April 7th, 2014 The meeting was called to order at approx. 8:04 p.m. - on-line Moderator/Chair. – President: Dave Gilmour   Attendance (28 members): Arlene Wood, Bernice Langley. Bev Pope, Bill & Helen Frankland, Christine Burton, Dave & Patti Gilmour, Doris Avery, Francine Gillanders, Irene & Len Waddell, Jenny & Michael Catton, Karen Parton, Lee and Mary Jane Nowak, Lillian Wainwright, Marta Nettelfield, Mary Curl, Melissa & Mark Mathers Paul and Judy Wilcox, Rick and Kim Tarington, Shawn Mealey, Sandra Beck Note: Due to technical difficulties there were several members who could not connect into the site: Minutes:  Dave: I assume everyone has had a chance to read last month's minutes. No errors or omission. Moved by Dave seconded by Jenny Catton - Minutes accepted Business Arising From the Minutes – None Treasurer’s Report – Kim Long Dave: Kim is not here tonight as her mom passed on the weekend. The financial report is the same as stated in the February minutes Christine: Dave maybe we should appoint 2 members to audit the books before Kim officially takes over Dave: I agree as that is a constitutional requirement every year. Did you have anyone in mind at this time Christine: I would suggest Mike Catton as he did this when working for RCMP Jenny: I would suggest Christine as she is vp and has background Christine: If the books are still local I could.  I have done this previously when I worked for a CA.  I will do it Jenny: Mike says yes. He has the paper files  he picked them up from Mary Dulong today Dave: Sounds great, Mary will you forward the files to Mike and Christine. I tried sending them to Jenny today and couldn't get them to open. Mary: Yes I will COMMITTEE REPORTS Show Committee  Mary: I understand that Irene will not be able to judge Sweeps at the Ontario Regional (Erie Shores) Anne has contracted Laura King to replace her Publicity: Rich Tarrington – No Report Trophy Committee: Anne (Not in attendance) Membership: Patti Gilmour Patti: Tammy Horner-Ranta (Alberta ) and Han Huan Xin (Hong Kong) are now ordinary BCC members.  Please join me in congratulating them on their new status. Programme Committee: Lillian Lillian: Sent to BCC list 4 items this month .. last one from fire dept... please read Discipline Committee:  Frank Rouse (Not in attendance) - No Report Obedience Committee:  Marta Nettelfield  - No Report Lillian: Marta - did you read the info from the CKC where non- purebred dogs can now participate in performance trials sanctioned by the CKC? Marta: As of July I think - performance events are open to all - mixed and purebreds as well non recognized breeds. Will have to confirm the date. It will be interesting to see if there is a bump in the entries Awards Committee: Kristi Wagg – Not in attendance Dave: Does anyone have anything for awards or special service as Debbi and Kristi are not here Lillian: I was wondering if the club should ask those getting awards this year if they would like a certificate instead of a plaque... the certificates I got last year were lovely, and fit into the dogs albums just great !!  Would like the same for this year. Mary: If anyone would prefer a certificate they can let me know and I will pass it on Paul W: Is this something new, I have never heard about this. Mary: Last year Lillian asked for certificates instead of plaques so I made them up and sent them to her Lillian: Paul - have a shelf full of plaques -- as you know I don’t hang them up... and the certificates went into the dogs picture albums Dave: If a person wants you can frame them and put them up on the wall Secretary’s note*: The Title certificates are edged in silver and the DOM etc are edged in gold Nomination Committee: Jenny: nominations are now closed, no nominations for any positions Christine is staying as vp   Kim is staying as treasurer  Mary Curl is staying as sec,  regional directors all staying, still some empty  zones with no director Dave: Which zones are empty Jenny Jenny: western Ontario, Nunavit, need to look at the list Bill: I'm not staying Jenny: sorry Bill, Shawn is snow the regional director, thanks Bill for your service as a director Irene W: I will let my name stand for Sask.  I didn't know they needed an answer. If they need anyone I will still let my name stand.  Just let me know. Jenny: we have a number of directors who are only standing because no one else stood up and they want new blood to take over Mark/Melissa: What does being a regional director entail?  Dave: I can chat with you about that Secretary’s note*:  – Duties of the Regional Directors (1) To promote the breed of the Boxer. (2) To foster membership in The Club. (3) To organize Booster shows in their Region after obtaining prior approval in writing from the Executive through the office of the Corresponding Secretary. (4) To relate queries, concerns and any points of interest from their constituents, to the | Secretary. (5) To preside over any Annual General Meeting (AGM) when held in their Region and, if applicable area, whereupon the President and Vice-President are not in attendance. (6) To serve as or appoint a Recording Secretary for any Annual General Meeting (AGM) when held in their Region and, if applicable area, whereupon The Club's Recording Secretary is not in attendance. (7) To organize educational programs and/or activities pertaining to both competitive and non competitive areas involving Boxers. Reading of General Correspondence:  Cindy Thomas (Cindy could not get into the meeting site tonight Dave: As Cindy is not here tonight Mary do you have anything for correspondence Mary: Yes Received approval letter from the CKC for the BCC Regional Specialty judges panel on August 17, 2014. Received approval letter from the CKC for junior handling event added to the BCC National Specialty July 12, 2014. Proposed amendments to By-Laws & Constitution, the full amendments will be sent with the minutes.  Voting will take place in May. Notice of the voting procedure will be announced at the May meeting. Constitution amendments proposed by Dave Gilmour: 1. regarding timing of constitutional amendments 2.  Regarding minimum meeting attendance for new members (When referring to new members that means while a person is in their probationary period) By Law amendment - From Christine Burton regarding members in good standing applying for Regional or National Specialties By Law amendment - From Dave Gilmour regarding the use of electronic payments from the BCC – this is for housekeeping. Secretary’s Note*:  At the meeting one of Dave’s constitution amendments was erroneously noted as a by-Law amendment – I have corrected that above. Special Service Committee: Deb Allardyce – No report Good & Welfare: Lillian Lillian: sympathy card to Tanis Carter, Get well card - Anne McDougall Old Business:   Mary: Are we moving forward on Mike’s suggestion re meeting attendance? Dave: I know this was talked about at the executive level. Had we rolled this out to the general membership to look at Mary: It was in the March minutes 1 point for every meeting they attend – including AGM– regardless of membership status – probationary etc.. 1 point for every committee they sit on (must show they actually did something at the end of the year in order to get the point) 1 point for every committee they chair 1 point for being a member of the Executive – but no point for attending Exec Meeting because not everyone would be able to get points here 1 point for any other action you feel worthy. At the end of the year, each point thrown in a hat and a winner drawn.  Winner gets a 50.00 Walmart – Tim Horton – Gas etc Card. For 2014 – start at the March meeting and go to the Dec meeting.  If it works, start it next year at the January meeting. Dave: Any comments anyone Melissa/Mark: I like the idea but just one comment.  We used this at a former employer for our Supervisor/Manager mtgs.  If they attended there name was in a hat for $100 gift cards every month and we still had attendance issues.  Sadly it seems unless people were forced, they wouldn't attend.  (We even fed them well LOL).  I hope it helps but...I have seen it not work. Mary: It’s worth a try, Jenny & Dave agreed. Dave: We'll give it a try and see how it goes Jenny: can we confirm that the proposed constitution and by law changes can be made in the time frame suggested? the constitution and by laws set out the time requirements    don't have it right in front of Dave: we can if we move the June meeting back to the 9th Mary: SECTION 17 Amendments to the Constitution General Amendments to the Constitution may only be made at the Annual General Meeting.  Proposed amendments shall be submitted in writing to the Corresponding Secretary of The Club at least sixty (60) days prior to the Annual General Meeting. The proposal, along with a ballot, shall be published in the April minutes.  The ballot is to be returned to the Corresponding Secretary prior to the Annual General Meeting.  The ballots will be tabulated at the Annual General Meeting and the results will be made public at that time. A two-thirds (2/3) majority of the respondents is required to carry any proposed amendment.  Voting by proxy shall not be permitted. Jenny: just as long as we follow the constitution and by laws that is now in effect Dave¨ It just states 60 days prior to the AGM which we can set which date we wish to have it on   Dave: At this time I would also mention that we will move the May meeting to the second Monday in May to allow those attending the ABC to be at the meeting. That will be May 12th New Business: - None Dave: If there is no new business I move the meeting adjourned.  Christine seconded. Meeting adjourned at 9:19 p.m. Next Meeting:  May 12th 2014 8:00 p.m. Ontario time EDST